Organization Overview

Marin Theatre is located in the beautiful city of Mill Valley, California. Founded in 1966 as the Mill Valley Center for the Performing Arts, our organization has built a national reputation within the American theatre landscape and played an important role in the arts ecosystem of Marin county for nearly 60 years. With well-curated, high-quality, award-winning theatre and arts education at our core, today we aim to expand the scope of our programs to include events and unique artistic experiences to entertain and educate the people of Marin, the Bay Area, and beyond with the goal of transforming lives within the community that will build with our work.

Position Overview

The Development & Administrative Coordinator is a key member of the Development and Admin team, responsible for donor communication including creation of request and acknowledgement letters, data entry, filing and record keeping, database management, event coordination, and other administrative duties. Through coordinating data entry, donor correspondence, and donor events, this role is instrumental in maintaining donor relations for the Development department. Marin Theatre seeks a highly organized early-career or transitioning worker with an entrepreneurial spirit, strong interpersonal and communication skills and the ability to self-check work. This person must demonstrate sound independent judgment and the utmost discretion with confidential information.

Essential Functions and Responsibilities

DONOR RELATIONS & COMMUNICATIONS

Under the supervision of the Development Director, with a dotted line to the Executive Artistic Director, manage Development mailings, including request letters, year-end solicitations, acknowledgement letters, personalized thank you notes, invoices, and pledge reminders. Coordinate Development emails, including newsletters, solicitations, and information for special donor events. Support administrative needs of the Executive Artistic Director.

• Perform detailed prospect research on current and potential donors, and provide Artistic Director with giving history and research notes in advance of donor meetings
• Support coordination and execution of our annual fundraising event and small donor events including dinners and other gatherings
• Manage scheduling of events on the company calendar
• Enter gifts, pledges, pledge payments and in-kind gifts into donor software within established timeline
• Effectively carry out system for timely and IRS-compatible acknowledgement of gifts and pledges
• Record and make bank deposits

GENERAL RESPONSIBILITIES

• Assist with administrative, office management, and other tasks as required.
• Operate with high level of accuracy and data-entry integrity
• Keep all physical and digital documentation organized to be easily accessible by all users
• Possess or have a desire to quickly develop a foundational understanding of Development and an appreciation for the importance of donor relations
• Collect and open mail and scan documents for off-site staff
• Make appointments for the Artistic Director
• All other duties deemed necessary by management

Work Requirements and Qualifications

Knowledge, Skills, and Abilities:

• Effective project management skills, including setting and meeting deadlines
• Ability to make decisions and creatively solve problems
• Ability to manage multiple tasks simultaneously
• Attention to detail
• Aptitude with databases, spreadsheets and workplace productivity applications
• Demonstrated commitment to the mission of the organization
• Strong written and verbal communication skills
• Appreciation for art, aesthetics and design

Experience:

• 1+ years development experience or internship preferred
• Experience working with major databases and confidential information preferred
• Experience in a nonprofit or arts setting preferred

Requirements:

• Ability to work some evenings and weekends for events and performances

Pay: $25 per hour. This position is part-time and has the potential to become full-time after Jan. 1, 2025.

To Apply: Please send your cover letter and resume to jobsearch@marintheatre.org with “Development Coordinator” in the subject line. No phone calls, please.

ORGANIZATION OVERVIEW

Marin Theatre is located in the beautiful city of Mill Valley, California. Founded in 1966 as the Mill Valley Center for the Performing Arts, our organization has built a national reputation within the American theatre landscape and played an important role in the arts ecosystem of Marin county for nearly 60 years. With well-curated, high-quality, award-winning theatre and arts education at our core, today we aim to expand the scope of our programs to include events and unique artistic experiences to entertain and educate the people of Marin, the Bay Area, and beyond with the goal of transforming lives within the community that will build with our work.

POSITION OVERVIEW 

The Lighting & Video Supervisor reports to the Director of Production and is a member of the production department team at Marin Theatre. This position has primary responsibility for realization of all Lighting and Video designs, and is responsible for oversight of all production and facilities related lighting, and video equipment and systems owned or utilized by Marin. This position is an integral part of Marin Theatre’s Production Department, working closely with other production department staff members, and they are the direct supervisor for all lighting and video overhire as necessary. This position will coordinate, collaborate, and work directly with artists, designers, overhire technicians, run crews, and stage managers to present the highest quality shows and events. 

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES 

The essential functions include, but are not limited to the following: 

• Support the successful development of all lighting and video designs for productions and events through effectively communicating resources and inventories with designers, assessing all submitted designs, and providing feedback to the designer and Director of Production that identifies issues with placement, equipment, resources, budget, or structure.
• Implement all lighting, Video, and video related designs and production plans in collaboration with production management, other departments, designers, directors, and producers.
• Manage department budgets for productions and events at Marin Theatre and other locations when appropriate, including tracking and reporting expenses in a timely manner to insure compliance with budgets.
• Support the programming and production needs of other departments of Marin Theatre as needed, either personally or by helping to identify overhire specialists to fulfill the work.
• Hire, work with, and supervise crews, and coordinate lighting and video schedules and work calls, rehearsals, performances, strikes, and maintenance at Marin Theatre.
• Foster communication with all other production areas and other Marin Theatre Departments.
• Participate in achieving the artistic goals, ensuring quality and consistency, and maintaining the highest production values for Marin Theatre. 
• Assist the Director of Production in establishing and maintaining safe and humane departmental standards and procedures, including enforcing required breaks and safe working practices for all overhire crew members.
• Maintain, control, and manage all lighting, Video, and projection systems and equipment.
• Consult and collaborate on technical aspects of capital improvements.
• Participate in Marin Theatre’s on-going anti-racism and DEI work. 

PREFERRED KNOWLEDGE, SKILLS, TRAINING, AND ABILITIES  

Marin Theatre is committed to building a team of individuals with considerable talent, passion for the theatre, and a collaborative nature. Some training is always necessary for people entering a new position, but ideally the person in this position will have or gain the following skills and/or experience: 

• An appropriate level of training and/or experience that would prepare them to manage and support two departments in a busy professional theater.
• Demonstrated experience in a supervisory capacity working in Lighting.
• Experience purchasing, arranging rentals, and tracking budget expenditures.
• The ability to read, edit, and create technical drawings and paperwork for lighting, practicals, and projection systems. 
• Advanced Lighting technical skills, including the ability to program and operate ETC light boards, program and maintain moving lights and LED fixtures, and experience assessing and implementing light plots for events, including installation, troubleshooting, and maintenance of theatrical lighting equipment and systems. 
• Familiarity with Video and projections practices. Helpful skills and experience would include programming and operation of video equipment and control systems, at least a basic understanding of projectors and lenses, familiarity with the use and maintenance of video monitor cameras, and general set up and troubleshooting of theatrical projections and video systems.
• Intermediate to advanced knowledge of networking, DMX, Dante, and other protocols relating to signal flow and control.
• Familiarity with Google Suite and cloud collaboration tools such as Google Drive and Zoom.
• Intermediate to advanced knowledge of standard lighting and video software, such as Vectorworks, Lightwright, Isadora, and QLab. 
• Ability to multitask and manage multiple projects.
• A collaborative mindset and an enthusiasm for working with and supporting creative teams.
• A strong personal commitment to Diversity, Equity, and Inclusion, and enthusiasm to work on teams with diverse identities. 

WORK ENVIRONMENT DEMANDS

The abilities and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions. 

• Be willing to work on an irregular schedule, with long hours during tech weeks.
• Be willing to assist others and work in a team setting.
• Ability to manage expenditures and budgets.
• Ability to create schedules and meet deadlines.
• Ability to prioritize goals and implement plans.
• Ability to solve problems and resolve conflict.
• Ability to work well under pressure
• Strong communication and interpersonal skills.
• Possess a valid driver’s license and reliable transport.
• Ability to lift and carry 40 lbs., including up a ladder.
• Comfortable working at heights of up to 30 feet.
• Comfortable working around bright and occasionally flashing lights and loud Videos. 

EMPLOYMENT DETAILS:

This position is part-time with an irregular schedule, ranging from a few hours a week in between projects to full time plus during tech rehearsals. Pay range is $32-35 per hour, and the position is overtime eligible.

To apply, please send a resume and cover letter describing your experience to jobsearch@marintheatre.org, and include the phrase “Lighting and Video Supervisor” in the subject line.

ORGANIZATION OVERVIEW

Marin Theatre is located in the beautiful city of Mill Valley, California. Founded in 1966 as the Mill Valley Center for the Performing Arts, our organization has built a national reputation within the American theatre landscape and played an important role in the arts ecosystem of Marin county for nearly 60 years. With well-curated, high-quality, award-winning theatre and arts education at our core, today we aim to expand the scope of our programs to include events and unique artistic experiences to entertain and educate the people of Marin, the Bay Area, and beyond with the goal of transforming lives within the community that will build with our work.

POSITION OVERVIEW 

The Audio Engineer reports to the Director of Production and is a member of the production department team at Marin Theatre. This position has primary responsibility for realization of all Sound designs, and is responsible for oversight of all sound related systems and equipment owned or utilized by Marin Theatre. This position is an integral part of Marin Theatre’s Production Department, working closely with other production department staff members, and they are the direct supervisor for all sound overhire as necessary. This position will coordinate, collaborate, and work directly with artists, designers, overhire technicians, run crews, and stage managers to present the highest quality shows and events. 

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES 

The essential functions include, but are not limited to the following: 

• Support the successful development of all sound designs for productions and events through effectively communicating resources and inventories with designers, assessing all submitted designs, and providing feedback to the designer and Director of Production that identifies issues with placement, equipment, resources, budget, or structure.
• Implement all sound designs and production plans in collaboration with production management, other departments, designers, directors, and producers.
• Manage department budgets for productions and events at Marin Theatre and other locations when appropriate, including tracking and reporting expenses in a timely manner to insure compliance with budgets.
• Support the programming and production needs of other departments of Marin Theatre as needed, either personally or by helping to identify overhire specialists to fulfill the work.
• Hire, work with, and supervise crews, and coordinate sound schedules and work calls, rehearsals, performances, strikes, and maintenance at Marin Theatre.
• Foster communication with all other production areas and other Marin Theatre Departments.
• Participate in achieving the artistic goals, ensuring quality and consistency, and maintaining the highest production values for Marin Theatre. 
• Assist the Director of Production in establishing and maintaining safe and humane departmental standards and procedures, including enforcing required breaks and safe working practices for all overhire crew members.
• Maintain, control, and manage all sound systems and equipment.
• Consult and collaborate on technical aspects of capital improvements.
• Participate in Marin Theatre’s on-going anti-racism and DEI work. 

PREFERRED KNOWLEDGE, SKILLS, TRAINING, AND ABILITIES  

Marin Theatre is committed to building a team of individuals with considerable talent, passion for the theatre, and a collaborative nature. Some training is always necessary for people entering a new position, but ideally the person in this position will have or gain the following skills and/or experience:  

• An appropriate level of training and/or experience that would prepare them to manage and support sound requirements for a busy professional theater.
• Demonstrated experience in a supervisory capacity working in sound.
• Experience purchasing, arranging rentals, and tracking budget expenditures.
• The ability to read, edit, and create technical drawings and paperwork for sound systems. 
• Intermediate to advanced Audio technical skills, including use and maintenance of speakers, mixing boards, cables, processing equipment, wired and wireless microphones, and experience assessing and implementing sound plots for events, including installation, troubleshooting, and maintenance of theatrical sound equipment and systems. 
• Intermediate to advanced knowledge of networking, DMX, Dante, and other protocols relating to signal flow and control.
• Familiarity with Google Suite and cloud collaboration tools such as Google Drive and Zoom.
• Intermediate to advanced knowledge of standard sound software, such as QLab. 
• Ability to multitask and manage multiple projects.
• A collaborative mindset and an enthusiasm for working with and supporting creative teams.
• A strong personal commitment to Diversity, Equity, and Inclusion, and enthusiasm to work on teams with diverse identities. 

WORK ENVIRONMENT DEMANDS

The abilities and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions. 

• Be willing to work on an irregular schedule, with long hours during tech weeks.
• Be willing to assist others and work in a team setting.
• Ability to manage expenditures and budgets.
• Ability to create schedules and meet deadlines.
• Ability to prioritize goals and implement plans.
• Ability to solve problems and resolve conflict.
• Ability to work well under pressure
• Strong communication and interpersonal skills.
• Possess a valid driver’s license and reliable transport.
• Ability to lift and carry 40 lbs., including up a ladder.
• Comfortable working at heights of up to 30 feet.
• Comfortable working around bright and occasionally flashing lights and loud Videos.

EMPLOYMENT DETAILS:

This position is part-time with an irregular schedule, ranging from a few hours a week in between projects to full time plus during tech rehearsals. Pay range is $32-35 per hour, and the position is overtime eligible.

To apply, please send a resume and cover letter describing your experience to jobsearch@marintheatre.org, and include the phrase “Audio Engineer” in the subject line.

Each season, Marin Theatre depends on many part-time overhire technicians and artisans to support the permanent staff in creating and running its productions and events. In order to provide opportunities and ensure we have the best possible team of people to support our work, We are seeking resumes for many technical positions, including stage managers, carpenters, props artisans, costume technicians, electricians, audio and video technicians, deck crew, stitchers, dressers, and more. If you have skills and experience working in theatrical production, or have worked or trained in fields that might require some of the same skills and are interested in getting involved in theater, we encourage you to send us your most recent resume and/or a letter outlining your experience and/or training so that we can consider you. All positions do require at least a basic level of training or experience in an applicable field, but some training may be available if you don’t possess all of the skills required. These positions are limited to local residents, no housing or relocation is available. Pay ranges from $25-$32 per hour, depending on the position, and work assignments may range from a half-day to a few weeks. Marin Theatre is committed to creating an inclusive and equitable workplace, and welcomes all qualified applicants without regard to race, color, ethnicity, age, Sex. disability status, sexual orientation, gender identity or expression, or any other characteristic protected by law. 

To apply, please send a resume and cover letter describing your experience to jobsearch@marintheatre.org, and include the phrase “Production Overhire” in the subject line.

Marin Theatre seeks a resourceful, thoughtful, collaborative, and enthusiastic arts professional to serve as its Patron Services Manager. Reporting to the Box Office Manager, the Patron Services Manager will help oversee the overall day-to-day operations for all things front of house including concessions and box office functions and services. 

Responsibilities and Duties (including but not limited to)

A. Box Office and Front of House Management 

• Assist the Box office Manager with the day-to-day operations of the box office including overseeing the sales and distribution of all tickets and scheduling part-time employees.
• Work with the Box Office Manager to maintain facility and equipment to provide maximum accessibility to all patrons with and without disabilities.
• Serve as Front of House Manager, in rotation, for Marin Theatre shows and events.
• Monitor and respond to subscriber and patron inquiries, concerns and feedback through various channels (e.g., phone, house manager email, in person, etc.), providing prompt response and resolution to customer service issues. Ensure feedback and opportunities for improvement are shared effectively throughout the organization.
• Act in close coordination with the Box Office Manager and FOH staff to employ customer service techniques to effectively interact with patrons, mutually resolving critical issues such as ticketing problems, late seating, crowd control, facility maintenance and general public relations. 
• Act in close coordination with the Box Office Manager to interview, hire, train, motivate, schedule and supervise all Front of House and Volunteer personnel.
• Develop and implement a training program and orientation for all Front of House and Volunteer personnel. Schedule and conduct annual and periodic team meetings. Develop and implement volunteer recognition programs.
• Cultivate, steward, and recruit volunteers for each season to ensure Marin Theatre activities (e.g., performances, on and off-site special events, etc.) are adequately staffed.
• Maintain safe hospitality standards for all Marin Theatre patrons while assuming a leadership role in emergency situations, lead evacuation or other safety related procedures, and perform crisis intervention.
• Create methods and systems to measure patron satisfaction; use results to continuously improve patron services and create strategies aimed at personalizing the experience for subscribers and guests

B. House Management 

• Staff and organize all public and preview performances.
• Help provide an excellent patron experience at all performances.
• Manage digital and/or printed program distribution.
• Help maintain the appearance of the lobby and all public areas; communicate with necessary staff to ensure a clean environment.
• Help resolve any patron issues during performances.
• Coordinate volunteer ushers.
• Coordinate performance timelines with stage management, including any preshow chat, curtain speeches, and intermission.
• Maintain ticket-scanning equipment, hearing impaired devices, and walkie-talkies for communicating with stage manager.
• Complete and distribute house report for each performance, if required.
• Provide leadership in emergency situations, including fire alarm and inclement weather warnings.
• Work closely with management to ensure proper staff is in place for all performances.
• Work to ensure all house management needs are met.

C. Concessions Management

• Set up concessions and display
• Sell all food and drink offerings, usually during fast-paced pre-performance and intermission times
• Complete alcohol server training
• Provide speedy and friendly customer service
• Clean and restock concessions and lobby cafe areas
• Maintain accurate inventory of all concessions items
• Work in coordination with the Box Office Manager to order and purchase all concessions items
• Maintain Square with accurate food and beverage offerings
• Work in coordination with the Box Office Manager to maintain all concessions equipment.
• Work in coordination with the Box Office Manager to coordinate the concessions cafe for all Marin Theatre programming (including Boyer, Lieberman, Expanded Programs, and other events as needed).

Minimum Requirements 

• Commitment to Marin Theatre’s vision, mission, and values
• 2+ years customer-service experience
• Proficiency with Gmail, G Suite, Microsoft Office
• Passion for theatre and new plays
• Availability to work nights and weekends
• A strong commitment to Anti-Racist theatre practices, Diversity, Equity, and Inclusion
• Perform all work in a manner that is consistent with Marin Theatre core values 

Preferred Experience (Not Required) 

• 3+ years customer service experience
• 1+ year working in the front-of-house of a theatre
• 1+ year working in sales
• Experience managing a small staff
• Familiarity with non-profit theatre
• Flexible schedule
• Completed undergraduate degree
• Familiarity with Marin Theatre programming 

Start Date: Interviewing to start immediately 

Hours: 15-28 hours per week

Salary: Part-time, $22-$25 hourly rate

To apply please email a brief personal statement and resume with references to jobsearch@marintheatre.org; include ‘Patron Services Manager search’ in the subject line. No phone calls please. For more information on Marin Theatre, please visit marintheatre.org.

Marin Theatre is an E.O.E. and BIPOC, immigrants, veterans, disabled, transgender, and gender non-conforming individuals are encouraged to apply. If reasonable accommodation is needed to participate in the job application or interview process, please contact us at jobsearch@marintheatre.org.

Organization Overview

Marin Theatre is located in the beautiful city of Mill Valley, California. Founded in 1966 as the Mill Valley Center for the Performing Arts, our organization has built a national reputation within the American theatre landscape and played an important role in the arts ecosystem of Marin county for nearly 60 years. With well-curated, high-quality, award-winning theatre and arts education at our core, today we aim to expand the scope of our programs to include events and unique artistic experiences to entertain and educate the people of Marin, the Bay Area, and beyond with the goal of transforming lives within the community that will build with our work.

Position Overview

Marin Theatre is seeking an experienced Development Director or a highly knowledgeable fundraising professional ready to independently operate their own department. The Development Director will lead our fundraising efforts and cultivate relationships with donors, sponsors, and supporters. This role plays an essential part in advancing our mission by developing and implementing comprehensive fundraising strategies to support our artistic endeavors and organizational growth.

This is an in-person or hybrid position which requires 2-3 days of work in-office as well as nights and weekends to support development efforts at events and performances.

Salary range: $105K - $120K

Benefits include health insurance and a generous PTO policy

Responsibilities

• Develop and execute annual fundraising plans in collaboration with Leadership and Board of Directors to meet revenue targets and support mission objectives
• Cultivate and steward relationships with individual donors, major donors, corporate sponsors, foundations, and government agencies to secure financial support for productions, programs, and operations
• Develop a donor pipeline to increase conversions and uplevel individual donations
• Oversee grant writer and work collaboratively to identify new funding opportunities and grant prospects, conduct prospect research, and prepare compelling grant proposals and funding applications
• Organize and manage fundraising events, donor cultivation events, and stewardship activities to engage donors and build a strong donor community
• Collaborate with marketing and communications teams to create fundraising materials, donor appeals, and sponsorship packages
• Provide regular reports and updates on fundraising activities, revenue projections, and donor engagement metrics to the Executive Director and Board of Directors.
• Supervise a part-time Development Assistant
• Assure the maintenance of detailed and accurate donor records and timely acknowledgment of gifts and contributions
• Create and disseminate marketing materials in support of development efforts
• Stay informed about trends and best practices in fundraising, philanthropy, and nonprofit management to enhance the effectiveness of fundraising efforts
• Effectively communicate artistic ideas and concepts, generate excitement for new programs, and articulate capital needs to donors, businesses and foundations

Minimum Qualifications

• Experience in nonprofit fundraising, development, or related field, preferably in the arts or cultural sector
• Proven track record of success in setting and achieving goals within a nonprofit organization for individual giving, institutional giving, and corporate sponsorships
• Direct experience managing a fundraising portfolio with gifts into six figures or more
• Ability to conceive, plan and execute a major gifts program, including annual giving and special events
• Strong interpersonal, communication, and presentation skills, with the ability to engage and inspire diverse stakeholders
• Excellent organizational skills, attention to detail, and ability to manage multiple projects and priorities simultaneously
• Proficiency in CRM and ticket platform management (we currently use Spektrix), Google Workspace, and online fundraising platforms
• Excellent oral and written communication skills, persuasive presentation and negotiation abilities
• Familiarity with the Bay Area philanthropic community and national giving landscape
• Superior organizational skills and ability to prioritize workload in an evolving and fast-paced environment

Preferred Qualifications

• Significant experience in event planning or production, marketing, or grant writing
• Development experience in the arts
• Management experience
• Familiarity with Marin county

Application Instructions

To apply, please submit a cover letter and resume in PDF format to:

jobsearch@marintheatre.org

In your cover letter, please briefly describe your relevant experience and significant fundraising achievements. Applications will be accepted on a continuous basis until the position is filled.

Marin Theatre is an equal opportunity employer and is committed to diversity, equity, and inclusion in all aspects of employment. We encourage applications from individuals of all backgrounds with varying levels of experience and education.